Deploy Printer Sign-In

Deploy Printer Sign In lets users authenticate directly at a secure printer, using a card reader, the printer's own keyboard or a QR code, before releasing their print jobs.

Printer Sign‑In Options define the authentication methods available at the device:

  • Card Readers , Users sign in by tapping or swiping a card at a card reader attached to the printer.
  • Keyboard Sign In , Users sign in by entering their credentials on the printer's own screen.
  • QR Sign In , Users sign in by scanning a QR code displayed on the printer screen with the HP Secure Print mobile app. QR Sign In is not enabled by default and must be turned on under Printer Sign‑In Options before it can be used.

You can enable more than one option. Only the options enabled under Printer Sign‑In Options are offered when you deploy sign-in to individual printers here.

Before you begin

  • Printer Sign In is enabled as a User Workflow, and the Printer Sign‑In Options you want to use are selected under Secure > Settings > Secure Print Settings. See Configure Secure Release.
  • Both the Device Scout and Print Scout are installed and Secure Print enabled.
  • The printer has been discovered and appears on the Secure > Secure Printers screen.

Note: When you deploy sign in to a printer, a Secure Print app is installed on the device.

Steps

1

Open Deploy Printer Sign In

In the web console, go to Secure > Secure Printers, select one or more printers, then click Deploy Printer Sign In. This opens the Deploy Sign‑In Options dialog box.

2

Select sign-in options for the printers

In the Available Sign-In Options list, select the desired sign-in method using the right arrow button to move it to Enabled Sign-In Options. To remove a method, select it in Enabled Sign-In Options and use the left arrow button to move it back.

The sign-in options available depend on the printer's own capabilities and on which Printer Sign‑In Options you enabled above.

3

Choose a deployment connector and save

In the Select Deployment Connector list, the default option is Automatic. You can choose whether to secure the printer using the Device Scout (Local Connector) or the Device Discovery and Deployment Utility (Cloud Connector).

Click Save to apply the configuration.

Note For the full field-by-field reference, including deployment connector rules and the Force Redeploy checkbox, see Printer Sign-In deployment settings.

Result

The status of the selected printer(s) updates to Secured once one or more sign-in options are enabled, and users see the configured sign-in options at the printer panel.

Why can't I secure my printers?

The Deploy Printer Sign In button may be disabled for any of the following reasons:

  • One or both of the Scouts have not yet been installed. Both the Device Scout and the Print Scout must be installed before you can secure printers.
  • The Scouts installed are not Secure Print capable. To check whether your Scouts are Secure Print enabled:
    •  In the Discover > Device Scout screen, make sure that the Secure Print Enabled column is set to "Yes".
    •  In the Secure > Print Scout screen, ensure that the Secure Print Enabled column is set to "Yes".

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